Crafting an effective cover letter is crucial for securing an internship. While content and experience are vital, impeccable grammar demonstrates professionalism and attention to detail.
This guide provides a comprehensive overview of the grammatical principles essential for writing a compelling and error-free cover letter. Students and job seekers at all levels will benefit from this resource, ensuring their applications stand out for the right reasons.
Table of Contents
- Introduction
- Definition of a Cover Letter
- Structural Breakdown of a Cover Letter
- Types of Cover Letters
- Examples of Grammatical Usage in Cover Letters
- Usage Rules for Cover Letter Grammar
- Common Mistakes in Cover Letter Grammar
- Practice Exercises
- Advanced Topics in Cover Letter Grammar
- FAQ: Common Questions About Cover Letter Grammar
- Conclusion
Introduction
A cover letter is your first impression. It’s the handshake, the smile, the carefully chosen words that introduce you to a potential employer.
In the competitive landscape of internship applications, a well-crafted cover letter can be the deciding factor. While your resume showcases your accomplishments, your cover letter demonstrates your personality, passion, and communication skills.
Grammar, in this context, is not just about following rules; it’s about projecting competence and credibility.
Poor grammar can undermine even the most impressive qualifications. Errors in spelling, punctuation, or sentence structure can create a negative impression, suggesting a lack of attention to detail or poor communication skills.
On the other hand, a grammatically sound cover letter conveys professionalism, intelligence, and a commitment to excellence. This guide aims to equip you with the knowledge and tools necessary to write cover letters that are not only informative but also grammatically flawless.
This comprehensive guide will cover everything from the basic structure of a cover letter to advanced grammatical concepts. We’ll explore common mistakes, provide practical examples, and offer exercises to help you hone your skills.
Whether you’re a student seeking your first internship or a seasoned professional looking to refine your application materials, this resource will empower you to write cover letters that effectively showcase your abilities and make a lasting impression.
Definition of a Cover Letter
A cover letter is a formal document accompanying a resume or curriculum vitae (CV) when applying for a job or internship. Its primary purpose is to introduce the applicant, highlight relevant skills and experiences, and express interest in a specific position or organization. Unlike a resume, which presents a factual summary of qualifications, a cover letter offers an opportunity to personalize the application and explain why the applicant is a good fit for the role and company.
Classification, Function, and Contexts
Classification: Cover letters are classified as formal business correspondence. They adhere to specific conventions regarding formatting, tone, and language. They are typically addressed to a specific individual (the hiring manager or recruiter) and follow a standard structure, including an introduction, body paragraphs, and a conclusion.
Function: The primary function of a cover letter is to persuade the reader to review the applicant’s resume and consider them for an interview. It serves as a bridge between the resume and the employer, providing context and highlighting the most relevant qualifications. The cover letter also allows the applicant to demonstrate their writing skills, communication abilities, and understanding of the company and the position.
Contexts: Cover letters are used in a wide range of contexts, including applications for internships, entry-level positions, and senior-level roles. They are typically submitted electronically, either as an attachment or directly within an online application form. The specific content and tone of a cover letter should be tailored to the specific job and company, reflecting the applicant’s understanding of the organization’s culture and values.
Structural Breakdown of a Cover Letter
A well-structured cover letter is essential for conveying your message effectively. Each section plays a crucial role in capturing the reader’s attention and highlighting your qualifications.
Here’s a detailed breakdown of the key elements:
1. Heading
The heading includes your contact information and the date. It should be placed at the top of the letter, either left-aligned or centered.
Your contact information should include your full name, address, phone number, and email address.
2. Inside Address
The inside address includes the recipient’s name, title, and the company’s address. If possible, address your letter to a specific person rather than a generic title (e.g., “Hiring Manager”).
Researching the hiring manager’s name demonstrates initiative and personalizes your application.
3. Salutation
The salutation is a formal greeting. Use “Dear Mr./Ms./Mx. [Last Name],” unless you know the recipient prefers a different form of address.
If you are unsure of the recipient’s gender, use their full name (e.g., “Dear Alex Johnson,”). If you cannot find a specific name, use “Dear Hiring Manager,” or “Dear [Department Name] Team,” as a last resort.
4. Introduction
The introduction should grab the reader’s attention and clearly state the purpose of your letter. Mention the specific position you are applying for and how you learned about the opportunity.
Briefly highlight your most relevant skills and experiences to pique the reader’s interest.
5. Body Paragraphs
The body paragraphs provide detailed information about your qualifications and experiences. Focus on the skills and experiences that are most relevant to the position and the company.
Use specific examples to illustrate your accomplishments and quantify your results whenever possible. Tailor your content to match the requirements outlined in the job description.
6. Closing Paragraph
The closing paragraph should reiterate your interest in the position and express your enthusiasm for the opportunity to learn more. Thank the reader for their time and consideration.
Include a call to action, such as stating your availability for an interview.
7. Complimentary Close
The complimentary close is a formal farewell. Use phrases such as “Sincerely,” “Respectfully,” or “Best regards,”.
Follow the complimentary close with a comma.
8. Signature
Leave space for your handwritten signature above your typed name. If submitting your cover letter electronically, you can use a digital signature or simply type your name.
9. Enclosure
If you are including a resume or other documents with your cover letter, indicate this by typing “Enclosure” or “Enclosures” below your typed name.
Types of Cover Letters
While the basic structure of a cover letter remains consistent, there are different types of cover letters that can be used depending on the specific situation.
1. Application Cover Letter
This is the most common type of cover letter, used when applying for a specific job or internship that has been advertised. It directly addresses the requirements and qualifications outlined in the job description.
2. Prospecting Cover Letter
Also known as a letter of interest, this type of cover letter is used when you are interested in working for a company but there are no specific job openings currently advertised. It expresses your interest in the company and highlights your skills and experiences that could be valuable to them.
3. Networking Cover Letter
This type of cover letter is used when you have been referred to a company by a mutual contact. It mentions the name of the referral and leverages that connection to gain the reader’s attention.
4. Career Change Cover Letter
This type of cover letter is used when you are transitioning to a new industry or role. It explains your reasons for the career change and highlights the transferable skills and experiences that make you a suitable candidate.
Examples of Grammatical Usage in Cover Letters
The following examples illustrate proper grammatical usage in various sections of a cover letter. These examples focus on common grammatical elements and demonstrate how to use them effectively to create a clear and professional impression.
Subject-Verb Agreement
Ensuring subject-verb agreement is crucial for grammatical accuracy. The verb must agree in number (singular or plural) with its subject.
| Incorrect | Correct | Explanation |
|---|---|---|
| The team *are* excited about the project. | The team *is* excited about the project. | “Team” is a collective noun and takes a singular verb. |
| My skills *is* a good match for this role. | My skills *are* a good match for this role. | “Skills” is plural and requires a plural verb. |
| There *is* many reasons why I am a good fit. | There *are* many reasons why I am a good fit. | “Reasons” is plural, so the verb should be “are.” |
| Each of the candidates *have* strong qualifications. | Each of the candidates *has* strong qualifications. | “Each” is singular, so the verb should be “has.” |
| The data *shows* that I am a good candidate. | The data *show* that I am a good candidate. | “Data” can be plural in formal writing, so “show” is acceptable. |
| My experience and skills *helps* me excel. | My experience and skills *help* me excel. | “Experience and skills” is a plural subject. |
| One of my key strengths *are* problem-solving. | One of my key strengths *is* problem-solving. | The subject is “one,” which is singular. |
| Neither the manager nor the employees *was* happy. | Neither the manager nor the employees *were* happy. | When using “neither/nor,” the verb agrees with the closest subject (“employees”). |
| A strong work ethic and dedication *is* important. | A strong work ethic and dedication *are* important. | Two nouns connected by “and” usually take a plural verb. |
| The company, along with its employees, *is* growing. | The company, along with its employees, *is* growing. | “Along with its employees” is a parenthetical phrase and doesn’t affect the verb. |
| All of the projects *was* successful. | All of the projects *were* successful. | “Projects” is plural, so the verb should be “were.” |
| Most of the work *were* completed on time. | Most of the work *was* completed on time. | “Work” is uncountable and takes a singular verb. |
| The CEO and founder *are* speaking at the event. | The CEO and founder *is* speaking at the event. | If the same person holds both titles, use a singular verb. |
| The benefits package *include* health insurance. | The benefits package *includes* health insurance. | “Package” is singular. |
| My passion and enthusiasm *drives* me to succeed. | My passion and enthusiasm *drive* me to succeed. | “Passion and enthusiasm” is a plural subject. |
| The focus of the internship *are* learning and development. | The focus of the internship *is* learning and development. | The subject is “focus,” which is singular. |
| Our team *have* a diverse range of skills. | Our team *has* a diverse range of skills. | “Team” is a collective noun and takes a singular verb. |
| The goal of the project *were* to increase efficiency. | The goal of the project *was* to increase efficiency. | The subject is “goal,” which is singular. |
| The leadership team *are* committed to innovation. | The leadership team *is* committed to innovation. | “Team” is a collective noun and takes a singular verb. |
Pronoun Agreement
Pronouns must agree in number and gender with the nouns they refer to (antecedents).
| Incorrect | Correct | Explanation |
|---|---|---|
| Each employee should submit *their* report by Friday. | Each employee should submit *his or her* report by Friday. OR Each employee should submit *their* report by Friday (acceptable in modern usage). | “Each employee” is singular, so the pronoun should be singular. |
| The company values *their* employees. | The company values *its* employees. | “Company” is singular and requires a singular pronoun. |
| A student should always do *their* best. | A student should always do *his or her* best. OR A student should always do *their* best (acceptable in modern usage). | “A student” is singular. |
| The team completed *its* goals ahead of schedule. | The team completed *their* goals ahead of schedule. | “Team” is a collective noun and can take a plural pronoun when referring to individual members. |
| If a candidate is interested, *they* should apply online. | If a candidate is interested, *he or she* should apply online. OR If a candidate is interested, *they* should apply online (acceptable in modern usage). | “Candidate” is singular. |
| Everyone should bring *their* own lunch. | Everyone should bring *his or her* own lunch. OR Everyone should bring *their* own lunch (acceptable in modern usage). | “Everyone” is singular. |
| The organization is proud of *their* accomplishments. | The organization is proud of *its* accomplishments. | “Organization” is singular. |
| Each department has *their* own budget. | Each department has *its* own budget. | “Each department” is singular. |
| A manager should support *their* team. | A manager should support *his or her* team. OR A manager should support *their* team (acceptable in modern usage). | “A manager” is singular. |
| The committee made *their* decision. | The committee made *its* decision. OR The committee made *their* decision (if emphasizing individual opinions). | “Committee” is singular as a collective noun. |
| If an applicant is selected, *they* will be notified. | If an applicant is selected, *he or she* will be notified. OR If an applicant is selected, *they* will be notified (acceptable in modern usage). | “Applicant” is singular. |
| The company is known for *their* innovation. | The company is known for *its* innovation. | “Company” is singular. |
| Each participant received *their* certificate. | Each participant received *his or her* certificate. OR Each participant received *their* certificate (acceptable in modern usage). | “Each participant” is singular. |
| The school announced *their* new policy. | The school announced *its* new policy. | “School” is singular. |
| If a student needs help, *they* should ask. | If a student needs help, *he or she* should ask. OR If a student needs help, *they* should ask (acceptable in modern usage). | “Student” is singular. |
| The government released *their* report. | The government released *its* report. | “Government” is singular. |
| Each member has *their* own responsibilities. | Each member has *his or her* own responsibilities. OR Each member has *their* own responsibilities (acceptable in modern usage). | “Each member” is singular. |
| The family is planning *their* vacation. | The family is planning *its* vacation. OR The family is planning *their* vacation (if emphasizing individual members). | “Family” is singular as a collective noun. |
| If a user forgets *their* password, they can reset it. | If a user forgets *his or her* password, they can reset it. OR If a user forgets *their* password, they can reset it (acceptable in modern usage). | “User” is singular. |
| The band released *their* new album. | The band released *its* new album. OR The band released *their* new album (if emphasizing individual members). | “Band” is singular as a collective noun. |
Tense Consistency
Maintain consistent verb tenses throughout your cover letter to avoid confusion. Generally, use the present tense to describe your current skills and experiences, and the past tense to describe past accomplishments.
| Incorrect | Correct | Explanation |
|---|---|---|
| I *am* a hard worker and *completed* many projects. | I *am* a hard worker and *have completed* many projects. | Maintain consistency by using present perfect tense (“have completed”) to describe past accomplishments that are relevant to the present. |
| I *worked* at the company and *am learning* valuable skills. | I *worked* at the company and *learned* valuable skills. | Use the past tense to describe experiences that are completed. |
| I *lead* the team and *will improve* efficiency. | I *led* the team and *improved* efficiency. | Use the past tense to describe a past role. |
| I *develop* skills and *will apply* them. | I *developed* skills and *applied* them. | Use the past tense to describe past actions. |
| I *am* skilled and *will be* a great fit. | I *am* skilled and *would be* a great fit. | Use conditional tense to express a potential fit. |
| I *manage* projects and *will ensure* success. | I *managed* projects and *ensured* success. | Use the past tense for completed tasks. |
| I *am* responsible and *will complete* tasks. | I *am* responsible and *complete* tasks efficiently. | Use the present tense to describe current responsibilities. |
| I *excel* in communication and *improved* teamwork. | I *excel* in communication and *have improved* teamwork. | Use present perfect tense to connect past achievements to present skills. |
| I *am* dedicated and *will contribute* to the team. | I *am* dedicated and *will contribute* significantly to the team. | Use the future tense for future contributions. |
| I *lead* the project and *will achieve* goals. | I *led* the project and *achieved* all project goals. | Use past tense to describe past achievements. |
| I *am* proficient and *will use* my skills. | I *am* proficient and *use* my skills effectively. | Use present tense to describe current skill usage. |
| I *develop* strategies and *will implement* them. | I *developed* strategies and *implemented* them successfully. | Use past tense to describe past implementation. |
| I *am* organized and *will manage* tasks. | I *am* organized and *manage* tasks efficiently. | Use present tense for current task management. |
| I *excel* in problem-solving and *will resolve* issues. | I *excel* in problem-solving and *have resolved* complex issues. | Use present perfect to connect past problem-solving to current skills. |
| I *am* motivated and *will enhance* processes. | I *am* motivated and *enhance* processes continuously. | Use present tense for continuous process enhancement. |
| I *lead* initiatives and *will drive* results. | I *led* initiatives and *drove* positive results previously. | Use past tense to describe past results. |
| I *am* detail-oriented and *will ensure* accuracy. | I *am* detail-oriented and *ensure* accuracy consistently. | Use present tense for consistent accuracy. |
| I *develop* solutions and *will improve* efficiency. | I *developed* solutions and *improved* efficiency significantly. | Use past tense to describe past improvements. |
| I *am* proactive and *will identify* opportunities. | I *am* proactive and *identify* opportunities regularly. | Use present tense for regular identification of opportunities. |
| I *lead* projects and *will deliver* outcomes. | I *led* projects and *delivered* exceptional outcomes. | Use past tense to describe past project outcomes. |
Correct Use of Articles (a, an, the)
Using articles correctly is essential for clarity. “A” and “an” are indefinite articles, while “the” is a definite article.
| Incorrect | Correct | Explanation |
|---|---|---|
| I am *a* best candidate for this role. | I am *the* best candidate for this role. | “The” is used because you are referring to a specific candidate. |
| I have *the* experience in marketing. | I have *experience* in marketing. | No article is needed when referring to experience in general. |
| I am looking for *the* internship opportunity. | I am looking for *an* internship opportunity. | “An” is used before a vowel sound. |
| I have *an* unique skill set. | I have *a* unique skill set. | “A” is used before a consonant sound, even if the letter is a vowel. |
| I am interested in *a* data analysis. | I am interested in *data analysis*. | No article is needed when referring to a general field of study. |
| I want to gain *a* knowledge. | I want to gain *knowledge*. | “Knowledge” is uncountable and doesn’t need an article. |
| I am *a* student at the university. | I am *a* student at *the* university. | “The” is used because it refers to a specific university. |
| I have *the* passion for technology. | I have *a passion* for technology. | “A” is used because it is one instance of passion. |
| I am seeking *a* advice. | I am seeking *advice*. | “Advice” is uncountable and doesn’t need an article. |
| I am applying for *a* position. | I am applying for *the* position. | “The” is used because it refers to a specific position mentioned in the job posting. |
| I have *a* ability to learn quickly. | I have *the ability* to learn quickly. | “The ability” is more appropriate when referring to a specific skill. |
| I am *the* excellent candidate. | I am *an* excellent candidate. | “An” is used before a vowel sound. |
| I need *a* information about the company. | I need *information* about the company. | “Information” is uncountable and doesn’t need an article. |
| I am interested in *a* computer science. | I am interested in *computer science*. | “Computer science” is a general field and doesn’t need an article. |
| I am looking for *an* opportunity to grow. | I am looking for *an* opportunity to grow. | “An” is correctly used before the vowel sound in “opportunity.” |
| I have *a* experience in leadership. | I have *experience* in leadership. | “Experience” is used in a general sense without an article. |
| I am applying for *the* internship at your company. | I am applying for *an* internship at your company. | “An” is used because it is one of many internships. |
| I possess *a* strong work ethic. | I possess *a* strong work ethic. | “A” is correctly used to indicate one instance of a strong work ethic. |
| I am interested in *a* marketing. | I am interested in *marketing*. | “Marketing” is used in a general sense without an article. |
| I have *the* skill to communicate effectively. | I have *the skill* to communicate effectively. | “The” is used to refer to a specific skill. |
Usage Rules for Cover Letter Grammar
Several key grammar rules are particularly important for cover letters. Adhering to these rules will enhance the clarity and professionalism of your writing.
1. Avoid Contractions in Formal Writing
In formal writing, such as cover letters, it is generally best to avoid contractions (e.g., “don’t,” “can’t,” “it’s”). Instead, use the full forms of the words (e.g., “do not,” “cannot,” “it is”).
This conveys a more professional and polished tone.
2. Use Active Voice
Active voice makes your writing more direct and engaging. In active voice, the subject performs the action.
For example, “I managed the project” is active. Passive voice, where the subject receives the action (e.g., “The project was managed by me”), can sound weaker and less confident.
3. Proofread Carefully for Typos and Errors
Even minor typos and grammatical errors can detract from your credibility. Always proofread your cover letter carefully before submitting it.
Consider asking a friend or colleague to review it as well. Utilizing grammar and spell-checking tools can also be helpful.
4. Use Strong Action Verbs
Using strong action verbs can make your cover letter more impactful. Instead of using weak verbs like “was” or “had,” opt for more descriptive and dynamic verbs such as “managed,” “developed,” “implemented,” or “achieved.”
5. Vary Sentence Structure
Varying your sentence structure can make your writing more engaging and prevent it from sounding monotonous. Mix short, concise sentences with longer, more complex sentences to create a more dynamic and readable text.
6. Avoid Clichés and Overused Phrases
Clichés and overused phrases can make your cover letter sound generic and unoriginal. Avoid phrases such as “thinking outside the box,” “team player,” or “go-getter.” Instead, use specific examples and concrete details to showcase your skills and qualifications.
Common Mistakes in Cover Letter Grammar
Many common errors can undermine the effectiveness of a cover letter. Recognizing and avoiding these mistakes is crucial for making a positive impression.
1. Misusing “Its” vs. “It’s”
“Its” is a possessive pronoun indicating ownership (e.g., “The company values its employees”). “It’s” is a contraction of “it is” or “it has” (e.g., “It’s important to proofread your cover letter”).
| Incorrect | Correct | Explanation |
|---|---|---|
| The company values *it’s* employees. | The company values *its* employees. | “Its” shows possession. |
| *Its* a great opportunity. | *It’s* a great opportunity. | “It’s” is a contraction of “it is.” |
2. Confusing “There,” “Their,” and “They’re”
“There” indicates a place or position (e.g., “The office is located there”). “Their” is a possessive pronoun (e.g., “Their skills are impressive”). “They’re” is a contraction of “they are” (e.g., “They’re excited about the project”).
| Incorrect | Correct | Explanation |
|---|---|---|
| *Their* going to be impressed with my skills. | *They’re* going to be impressed with my skills. | “They’re” is a contraction of “they are.” |
| *There* skills are a great match. | *Their* skills are a great match. | “Their” shows possession. |
| I hope to work *their* in the future. | I hope to work *there* in the future. | “There” indicates a place. |
3. Incorrect Use of Commas
Commas are used to separate elements in a series, introduce clauses, and set off introductory phrases. Incorrect comma usage can lead to confusion and ambiguity.
| Incorrect | Correct | Explanation |
|---|---|---|
| I have skills in marketing sales and management. | I have skills in marketing, sales, and management. | Commas separate items in a series. |
| Although I am a student I have relevant experience. | Although I am a student, I have relevant experience. | A comma follows an introductory clause. |
| I am excited to apply for the position which I found online. | I am excited to apply for the position, which I found online. | A comma is needed before a nonrestrictive clause. |
4. Misuse of Semicolons
Semicolons are used to connect two related independent clauses. They can also be used to separate items in a list when those items already contain commas.
| Incorrect | Correct | Explanation |
|---|---|---|
| I have strong skills in communication; and teamwork. | I have strong skills in communication and teamwork. | A semicolon is not needed to connect two simple items. |
| I have experience in project management; I am also proficient in data analysis. | I have experience in project management; I am proficient in data analysis. | A semicolon connects two related independent clauses. |
5. Dangling Modifiers
A dangling modifier is a phrase or clause that does not clearly modify the intended word or phrase. This can lead to confusion and unintended meanings.
| Incorrect | Correct | Explanation |
|---|---|---|
| Having completed the project, *it was a success*. | Having completed the project, *I considered it a success*. | The modifier “Having completed the project” should modify “I.” |
| To succeed in this role, *hard work is essential*. | To succeed in this role, *you must work hard*. | The modifier “To succeed in this role” should modify “you.” |
Practice Exercises
Test your knowledge of cover letter grammar with these practice exercises. Identify and correct the errors in each sentence.
Exercise 1: Subject-Verb Agreement
Correct the subject-verb agreement errors in the following sentences:
| Question | Answer |
|---|---|
| 1. The team are working hard on the project. | 1. The team is working hard on the project. |
| 2. My skills is a good match for this role. | 2. My skills are a good match for this role. |
| 3. Each of the candidates have strong qualifications. | 3. Each of the candidates has strong qualifications. |
Exercise 2: Pronoun Agreement
Correct the pronoun agreement errors in the following sentences:
| Question | Answer |
|---|---|
| 1. Each employee should submit their report by Friday. | 1. Each employee should submit his or her report by Friday. OR Each employee should submit their report by Friday (acceptable in modern usage). |
| 2. The company values their employees. | 2. The company values its employees. |
| 3. A student should always do their best. | 3. A student should always do his or her best. OR A student should always do their best (acceptable in modern usage). |
Exercise 3: Tense Consistency
Correct the tense consistency errors in the following sentences:
| Question | Answer |
|---|---|
| 1. I am a hard worker and completed many projects. | 1. I am a hard worker and have completed many projects. |
| 2. I worked at the company and am learning valuable skills. | 2. I worked at the company and learned valuable skills. |
| 3. I lead the team and will improve efficiency. | 3. I led the team and improved efficiency. |
Exercise 4: Correct Use of Articles
Correct the article errors in the following sentences:
| Question | Answer |
|---|---|
| 1. I am a best candidate for this role. | 1. I am the best candidate for this role. |
| 2. I have the experience in marketing. | 2. I have experience in marketing. |
| 3. I am looking for the internship opportunity. | 3. I am looking for an internship opportunity. |
Exercise 5: Identifying and Correcting Common Mistakes
Identify and correct the common grammatical mistakes in the following sentences:
| Question | Answer |
|---|---|
| 1. The company values it’s employees. | 1. The company values its employees. |
| 2. Their going to be impressed with my skills. | 2. They’re going to be impressed with my skills. |
| 3. Although I am a student I have relevant experience. | 3. Although I am a student, I have relevant experience. |
Advanced Topics in Cover Letter Grammar
Beyond the basics, mastering advanced grammatical concepts can further elevate your cover letter. These concepts add nuance and sophistication to your writing.
1. Subjunctive Mood
The subjunctive mood expresses hypothetical situations, wishes, or suggestions. It is often used after verbs like “suggest,” “recommend,” “request,” and “demand.”
Example: I recommend that the company *invest* in new technology.
2. Parallel Structure
Parallel structure involves using the same grammatical form for elements in a series. This enhances clarity and rhythm.
Incorrect: I enjoy reading, hiking, and to swim.
Correct: I enjoy reading, hiking, and swimming.
3. Avoiding Ambiguity
Ensure your writing is clear and unambiguous. Avoid vague pronouns or unclear sentence structures that could confuse the reader.
Unclear: The manager told the employee that he was promoted.
Clear: The manager told the employee, “You are promoted.”
4. Effective Use of Modifiers
Use modifiers (adjectives and adverbs) sparingly and strategically to add detail and emphasis to your writing.
Weak: I am a very hard worker.
Strong: I am a highly dedicated and diligent worker.
5. Concise Language
Strive for conciseness in your writing. Eliminate unnecessary words and phrases to make your message more impactful.
Wordy: In order to succeed in this role, it is essential to have strong communication skills.
Concise: Strong communication skills are essential for this role.
FAQ: Common Questions About Cover Letter Grammar
Is it okay to use “I” frequently in a cover letter?
Yes, it is acceptable to use “I” frequently in a cover letter because you are writing about your own experiences and qualifications. However, try to balance the use of “I” with other sentence structures to avoid sounding self-centered.
Focus on how your skills and experiences align with the needs of the company.
Should I use contractions in a cover letter?
Generally, it is best to avoid contractions in formal writing such as cover letters. Using the full forms of the words (e.g., “do not” instead of “don’t”) conveys a more professional tone.
However, in some modern contexts, using contractions sparingly may be acceptable if it aligns with the company’s culture.
How important is it to have someone else proofread my cover letter?
It is extremely important to have someone else proofread your cover letter. A fresh pair of eyes can catch errors that you may have overlooked.
It’s helpful to have someone review your cover letter for grammar, spelling, punctuation, and overall clarity.
What should I do if I am unsure about a grammar rule?
If you are unsure about a grammar rule, consult a grammar guide, online resource, or ask a knowledgeable friend or colleague. There are many helpful tools available to assist with grammar and writing, such as Grammarly or the Purdue OWL website.
How can I tailor my cover letter to a specific company?
To tailor your cover letter to a specific company, research the company’s mission, values, and culture. Use this information to highlight how your skills and experiences align with their needs.
Mention specific projects or initiatives that the company has undertaken and explain how you can contribute to their future success. Addressing the cover letter to a specific person (the hiring manager) also shows that you have taken the time to personalize your application.
Conclusion
Mastering cover letter grammar is an investment in your professional future. By adhering to the principles outlined in this guide, you can craft compelling cover letters that showcase your qualifications and make a lasting impression on potential employers.
Remember to pay attention to subject-verb agreement, pronoun agreement, tense consistency, and the correct use of articles. Avoid common mistakes such as misusing “its” vs.
“it’s” and confusing “there,” “their,” and “they’re.” Proofread carefully, use strong action verbs, and vary your sentence structure to create a dynamic and engaging text. With practice and attention to detail, you can write cover letters that open doors to exciting internship opportunities and advance your career goals.